Sponsor HippoCamp

Hippocampus Magazine is offering a select number of HippoCamp 2018 conference sponsorship opportunities at varying levels, from presenting sponsor to participating sponsor. This year, we also have additional exciting new levels, including sponsoring coffee breaks and our mobile charging station.

Vendor tables are located in either the high-traffic hallway or, new this year, our snack break/lounge/charging room. Our 15-minute breaks between sessions as well as snack breaks mean lots of dedicated time for networking throughout the day. The opening reception is held in the midst of exhibit tables, too.

To see who joined us in the past: 2016 conference sponsor page.

FOR MORE INFORMATION: If you’re interested in signing on as a sponsor, contact us as soon as possible so that you can get the most from the included pre-conference promotion. Email us for next steps (or to set up a time to talk) at info(at)hippocampusmagazine.com

 

2018 SPONSOR PACKAGES

All sponsorship opportunities include exhibit space, conference registration(s), and added-value promotion before, during, and after the conference. Note that conference promotion begins in early February 2018, so the earlier you sign up, the more mileage you’ll get! All added-value opportunities are from date of signing and forward.

PLATINUM - Presenting Sponsor

PLATINUM (1) – Presenting Sponsor (1)

Receive the most visibility before, during, and after HippoCamp; this level is ideal for a publishing services company or other organization whose target audience is writers. Exclusive features to this level include “presented by” designation on conference communication, a sponsored break-out session, your logo on the souvenir tote bag and lanyard, and an email to our magazine’s mailing list.

Pre-conference

  • “Presented by” designation on official conference communication, including website About page.
  • Logo on conference website (top-billing)
  • Banner ad on Hippocampus Magazine website for month of August ($400 value; skyscraper size; will appear on right sidebar from 8/1-8/31)
  • Logo on event promotional emails (3x or more)
  • Logo on event promotional print materials
  • Social media mentions 1x week, three months out (Facebook, Twitter, Instagram)
  • Sponsored blog post at conference website, written by you
  • Blog post at HippocampusMagazine.com – feature-length, interview conducted by us – exclusive to this level
  • Additional media relations opportunities (release, etc.)

During conference

  • Full-page, color ad in conference program, on prime back cover location – exclusive to this level (if booked by 7/15)
  • Name on conference lanyard – exclusive to this level (if booked by 7/15)
  • Logo on conference totebag – exclusive to this level (if booked by 7/15)
  • Logo on slideshow at general session events, including orientation and closing
  • One promo item in swag bag, provided by you by 8/10 – semi-exclusive to this level
  • One print hand-out in swag bag, provided by you by 8/10
  • Exhibit table – first-choice of location
  • Live mentions during orientation and specific sponsored events
  • Presentation slot opportunity, labeled as “sponsor session” – exclusive to this level
  • Four complimentary conference registrations — $1,716 value
  • Twitter mentions 2x per day
  • Facebook mention

Post-conference

  • Logo in thank-you email sent to all registered attendees
  • One sponsored email sent to our magazine’s list of 5.5k – exclusive to this level
  • Thank you social media posts (2x)
  • Metrics of posts related to your organization and email report

Investment: $4,500

GOLD - Partnering Sponsor

GOLD – Partnering Sponsor (3 – coffee break, wi-fi, or charging station)

Writers love their coffee and wi-fi. This sponsorship level allows our conference goers to stay connected and stay alert. This level gives your brand extra visibility through sponsoring one of our two most popular conference amenities: coffee breaks and free wi-fi access in the conference area, and, new this year, charging stations(s) — plus extra exposure via a pre-conference blog post and a post-conference email to attendees.

Pre-conference

  • Choose one designation: a) coffee break sponsor, b) wi-fi sponsor, or c) charging station sponsor (first-come, first-served)
  • Logo on conference website
  • Logo on event promotional emails (3x or more)
  • Name on corresponding signage (ex: coffee break table, wi-fi signs, or at charging station)
  • Logo on event promotional print materials
  • Social media mentions 1x week, two months out – (Facebook, Twitter, Instagram)
  • Sponsored blog post at conference website, written by you
  • Additional media relations opportunities (release, etc.)

During conference

  • Full-page ad in conference program
  • Logo on slideshow at orientation and closing (general session) events
  • Name on corresponding signage (ex: coffee break table or wi-fi signs) – exclusive to this level
  • One promo item in swag bag, provided by you by 8/10 – semi-exclusive to this level
  • One print hand-out in swag bag, provided by you by 8/10
  • Exhibit table – prime location
  • Live mentions during orientation and specific sponsored events
  • Three complimentary conference registrations — $1287 value
  • Twitter mentions 2x per day
  • Facebook mention

Post-conference

  • Logo in thank-you email
  • One sponsored email sent to our conference attendee list
  • Thank you social media posts (2x)
  • Metrics of posts related to your organization and email report

Investment: $2,500

SILVER - Exhibitor-Plus (Best Value)

SILVER Sponsorship – Exhibitor-Plus

This level is ideal for an MFA program or other organization whose target audience is writers that wishes to have higher visibility before and during the conference, as well as have the chance to receive an extra complimentary registration.

Pre-conference

  • Logo on conference website
  • Listing on event promotional emails (3x or more)
  • Social media mentions 1x week, two months out – (Facebook, Twitter, Instagram)
  • Sponsored blog post at conference website, written by you
  • Additional media relations opportunities (release, etc.)

During conference

  • 1/2-page ad in conference program
  • Up to two print hand-outs in swag bag, provided by you by 9/1
  • Exhibit table
  • Live mentions during orientation
  • Two free conference registrations — $858 value
  • Twitter mentions 2x per day
  • Facebook mention

Post-conference

  • Logo in thank-you email
  • Thank you social media posts (2x)

Investment: $1,200

BRONZE - Exhibitor Only

BRONZE Sponsor – Exhibitor Only (8)

This level is best for an MFA program or literary organization that wishes to have a presence at the conference, while also attending.

Pre-conference

  • Logo on conference website

During conference

  • 1/3-page ad in conference program
  • One print hand-out in swag bag, provided by you by 8/10
  • Exhibit table
  • One free conference registration — $429 value
  • Twitter mentions 1x per day

Post-conference

  • Thank you social media posts (1x)

Investment: $695

Note that conference promotion begins in February 2018; all added value opportunities are from date of signing and forward. Artwork deadline for conference program and any other items (tote bags/lanyards) is July 1, 2018.

Note: Up to two additional sponsorship registrations per sponsor can be purchased at 50-percent off regular registration.

 


PROGRAM AD SPACE & TOTE BAG STUFFERS – Non-exhibitor sponsor options

If you’re an organization unavailable to exhibit at HippoCamp but still want to reach our audience or maybe you are an an attendee with services to offer fellow writers, you may be interested in purchasing ad space in our program; ads also come with the option to send us a swag bag insert for an extra $75. If you’d like to purchase space in the HippoCamp conference program, please use the payment button here. Just select your size and away you go. If you wish to purchase a swag bag insert only, see option on this page.

Next steps: We’ll contact you after we receive and confirm payment to work out artwork/copy delivery details. (Graphic design not included in price, but we can refer you to designers in our network.)

Ad reservation and artwork deadline: July 15, 2018. (Format: high resolution, black and white TIFF or PDF.)

Swag bag insert deadline (shipped to Hippo Headquarters): August 10. Any extra inserts, after stuffing bags, will be place on our lit swap table.

Ad sizes (all black and white):

  • Full page: 4.75″ wide x 7.75″ tall
  • Half page: 4.75″ wide x 3.75″ tall
  • 1/3 page: 4.75 wide x 2.5 tall

Purchase an Ad ($varies, with option to add tote bag stuffer for $75)


Ad Size
Name of Organization



Purchase a Tote Bag Insert Only ($150) – inserts due to Lancaster, Pa. no later than 8/10. About 250 needed.

Swag bag insert deadline (shipped to Hippo Headquarters): August 10. Any extra inserts, after stuffing bags, will be place on our lit swap table.


Name of Organization